Smarter, safer community assets.
Smart Spaces, Happy Places.
Replace scattered spreadsheets, paper logbooks, and guesswork with one platform that maps every asset, schedules every inspection, and keeps your community safe.
95% of councils manage their assets using
spreadsheets, paper, and WhatsApp
In over 200 conversations with councils, we've found that 95% still rely on spreadsheets, paper, and one person's memory. When that person leaves, years of knowledge walk out the door.
Data scattered everywhere
Asset information is split across spreadsheets, paper forms, email inboxes, and people's heads. There's no single place to see what you own, where it is, and what condition it's in.
Compliance is a guessing game
When was playground equipment last inspected? Is the fire safety cert up to date? Without a system, you often don't know until something goes wrong — or an auditor asks.
Knowledge walks out the door
When a clerk retires or a groundskeeper moves on, years of institutional knowledge about what needs maintaining, when, and how disappears overnight.
Hours lost reading reports
Fire risk assessments, RoSPA reports, tree surveys — someone has to read every page, extract the action items, and manually build a to-do list. It takes hours every time.
Up and running in hours, not months
Snap some photos, schedule your inspections, and you're live. Most councils are up and running in under an hour.
Photograph your assets
Walk your parish with the mobile app. Photograph every bench, bin, sign, and playground. One person can cover most parishes in a few days.
AI builds your register
Upload your photos and our AI identifies each asset, writes a description, assesses its condition, maps its GPS location, and links relevant safety regulations.
Create inspections
Set up inspections with pre-built checklists tailored to each asset type. Schedule them to recur automatically so nothing gets missed.
Your team starts working
Your grounds team opens the app, sees their tasks, completes checklists, and raises defects — all from the field. No paperwork, no trips back to the office.
Everything your council looks after
From parks and playgrounds to cemeteries and car parks — Civic.ly manages it all.
One platform for everything
your council manages
Stop juggling five spreadsheets that don't talk to each other. Civic.ly connects your assets, inspections, maintenance, and reporting in one place.
AI-Powered Asset Register
Upload a photo. AI identifies the asset type from 600+ council-specific categories, writes a description, assesses condition, and maps the location. Your register builds itself.
Interactive Mapping
See your entire parish estate on one map — every bench, bin, path, and park. Points, lines, and polygons on street, satellite, and Ordnance Survey layers.
Inspection Checklists
85+ pre-built checklists for playgrounds, cemeteries, vehicles, sports facilities, and more. Failed items automatically raise defects with a full audit trail.
Maintenance Jobs
Grass cutting, bin rounds, building cleans, tree work — schedule recurring jobs, assign to your team or contractors, and track completions with photo evidence.
Smart Scheduling
Daily, weekly, monthly, seasonal, or annual — schedule inspections and maintenance that never slip. Group tasks into routines to create efficient rounds for your team.
Mobile App
Your grounds team sees their tasks, completes checklists, snaps photos for evidence, and raises defects — all from the field. No more trips back to file paperwork.
Compliance Engine
Add an asset and Civic.ly automatically links the relevant UK safety regulations and loads the right inspection checklists. No more researching what applies.
AI-Powered Document Analysis
Upload fire risk assessments, RoSPA reports, and contractor surveys. AI extracts every action item and creates prioritised tasks automatically. Coming soon.
Built with councils, for councils
It's doing what we're doing at the moment, but making it a lot easier in terms of reporting, uploading things, doing a lot of the stuff that we're doing manually. It does it instantly for you.
Managing community assets
is a team effort
Clerks, grounds teams, councillors, contractors, volunteers — everyone gets the tools they need in one shared platform.
Clerks
- One complete, always-current asset register
- Asset data structured and ready for AGAR season
- Full audit trail for insurers and auditors
Grounds Teams
- Clear daily task list on the mobile app
- Tap-to-complete inspection checklists
- Raise defects with a photo and a tap
Councillors
- Visual map of the entire parish estate
- Real-time visibility into asset conditions
- Evidence to support budget decisions
Contractors
- See assigned tasks without chasing emails
- Upload photo evidence of completed work
- Less paperwork, clearer expectations
Volunteers
- Report issues with a photo and location
- Help maintain community green spaces
- See the impact of their contributions
Your community deserves better
than spreadsheets and paper.
See how Civic.ly can bring your asset management into the modern age. Book a free, no-pressure demo with our team.